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Contact UsIntroduction to scanning documents with Microsoft Lens
Microsoft Office Lens is an app that enabled users to take photos of whiteboards, business cards, and other documents. Its scan feature can be used in place of a more powerful scanner and provides an impressive Optical Character Recognition Function.
Optical Character Recognition (OCR) identifies and tags elements in the text making it easier to create an accessible PDF document.
The resources on this page consist of a video tutorial and text instructions for scanning documents with Microsoft Lens
Video Tutorial for Scanning Documents with Microsoft Lens
Step by Step Instructions for Scanning Documents with Microsoft Lens
- Download听Office Lens听to your phone or tablet.
- Office Lens听is available on Android, Apple, and Windows devices.
- Open听Office Lens听and听permit听it access to your photos and camera.
- Select听the appropriate material that is being scanned on the bottom of the app, i.e.听Document,听Whiteboard,听听etc.
- Line up听the听document听on the screen, and听wait听for听an orange box听to appear around the intended object.
- Press听the听White button听on the bottom of the screen to take a picture.
- (Optional setting)听Adjust the document borders if needed by dragging the white corner circles to the corners of the document.
- Office Lens will present a brightened more contrasted version of the image and several buttons on the bottom.
- Select the听Add button (camera icon with a plus sign on it) to take additional pictures to be added to the same file. This is recommended for book chapters and PDFs.
- Filters allow for visual adjustment.
- Crop allows for adjusting of the document borders and Rotate allows for correcting the orientation of the document.
- More includes听Ink for drawing markup and听Text for typing markup.
- Select Done to complete the image capture.
- Select听which听file format听in which to听export听the images.
- The default method is PDF; be aware that manual text recognition and correction might be needed (“PDF Tagging”).
- A听Word (OCR Document)听can also be created from recognized text; always review text to ensure 100% accuracy.
- Additional file types can be used once signed into听Office Lens.
- After听saving听the听PDF,听Office Lens听will take you to a location named听My Scans.听Press听and听hold听on the听file听you mean to听send.
- Select the share icon on the top right to share the file.