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Contact UsCampus Wide Event Calendar
This guide explains the 海角社区 event calendar submission process for posting events to the University Events Calendar. 海角社区 events can be found on the Campus-Wide Events Calendar. Important academic dates and deadlines calendar are also included in the events calendar.听
How to Add Events to the Calendar
Follow the steps below to complete your 海角社区 event calendar submission.
- Navigate to the 海角社区 Events Calendar, then select 鈥渟ubmit event鈥� in the upper right-hand menu bar.听听
- You鈥檒l be redirected to the public submission form where you can input all event details. Please note the required fields are indicated by an asterisk.听
- It is highly recommended that you include an event image and weblink to elevate the user experience.听
- Please review how to use the event type and audience filters. We challenge you to be thoughtful and be selective on the filters you choose for your event.听听
- When prompted, please fully review the event information before submitting.听听
- Once you鈥檝e submitted your event, you will receive a confirmation email. The email will include a 鈥淲ithdraw event submission鈥� link that allows you to cancel the event, if needed.听
What's My Event Type?
Choosing the correct event type is an important part of your 海角社区 event calendar submission. Please review how to use the event type filters before you select your filters. Do not select all filters, but be thoughtful and be selective on the filters you choose. Similar considerations should be used for the audience filter.
- Awards and Recognition 鈥� this filter is designated for events that include an awards or recognition component.听听听
- Ceremonies 鈥� this filter is designed specifically for the Commencement ceremonies, but can also be used for the academic specialty ceremonies (i.e., hooding and pinning ceremonies) 听
- Dates and Deadlines 鈥� this filter is primarily used to indicate important academic dates and deadlines for students.听听听
- Equity, Diversity and Inclusion – this filter indicates events that have an equity, diversity and inclusion focus, where the event will touch on ways to promote an inclusive community of learners, an awareness and appreciation of diverse perspectives and identities, and the establishment of policies, practices, programs, and resources designed to embrace and enhance diversity, equity and inclusion. Generally, these events are also hosted or sponsored by the Office of Diversity and Inclusion. 听听
- Health and Wellness – this filter indicates events that have a health or wellness focus. Usually, the events are hosted by the Health Center @ Auraria.听听听
- Recreation 鈥� this filter is primarily used for events that engage outdoor or indoor hobbies. This filter is most often used by Campus Recreation to promote recreational programs and activities.听听听
- Social Responsibility 鈥� this filter is designed for events that engage individuals in a call to action that would positively benefit the environment or society, such as civic engagement events, the Dialogues Program series and more.听听
- Virtual Event 鈥� this filter is reserved for events that are only virtual, however it can be used by events that are also hybrid.听听听
- Volunteer Opportunity 鈥� this filter is used for events that are seeking/providing opportunities for volunteers.听听听
- Workshops and Training 鈥� this filter is designed to be used by event coordinators who are hosting workshops and trainings. This filter is most often used by the Offices of Human Resources and Financial Aid.听
Frequently Asked Questions
The University Events Calendar is the one-stop shop for all University-sponsored or University-sanctioned events, webinars and trainings. 听
The only events that are not permitted on the University Events Calendar are those that are submitted without University sponsorship.听
Event coordinators who are hosting 海角社区-sponsored events should post their events to this calendar. This includes representatives of student organizations.听
Only 海角社区-sponsored events, which includes tri-institutional events, are posted to the calendar.听
The calendar is geared toward students, faculty, staff, alumni and community members.听
To find academic dates and deadlines, specific details for events, to register for an event or to add an event to their personal calendar.
Office and building closures and internal meetings are not posted on this calendar. Those types of occurrences should be communicated directly to the specific target audiences.
Yes. Tri-institutional events are encouraged.
Before starting your 海角社区 event calendar submission, check the calendar for major events scheduled on the same day. When planning your event 鈥� and before starting your marketing and promotions 鈥� check the calendar to see if your event falls on the same day as any other prominent or large-scale events. When possible, try to schedule events strategically and be aware of your audience鈥檚 availability.
Next, solidify all your event details, including the title, date, time and location, audience, your event summary, a graphic or flyer, a registration link when applicable, and the name and contact information for the event lead. Then you can proceed to posting.
We suggest using at least one event type filter, but no more than five. Submitters should not select all filters.
First, confirm if anyone in your department is already a licensed user. Second, consider how frequently you need to post events. Any person or department that hosts infrequent, one-off events should continue to publish their events via the submission form. Those units with a high volume of events can use the Contact the Calendar Team button on the 海角社区 Events Calendar, or send the calendar team an email with your question. We’ll follow up to assess the unit needs.
Event submissions are reviewed and published twice a week according to the capacity of the University Events Team.
Four to six weeks ahead of the event date.
Events on the calendar do not expire. They are still searchable after the event and will not be removed after the event is over. However, if you need to cancel your event you can do so via the submission receipt that should’ve been emailed to you.
On the left-hand side of the screen, under the calendar icon, users can enter specific keywords to find events of interest. For example, search 鈥渃areer鈥� and all event postings including the word 鈥渃areer鈥� will populate.
Customize your view by navigating to the tabs just above the calendar of content. This will allow you to change the viewing format to tile, table, list, day or schedule. You can also select Audience type or Event Sponsor to find events of interest.
To filter events posted by an office or department, either use the calendar search feature to search on the name or partial name of the sponsoring department. Alternately, you may filter on the event sponsor using the 鈥淓vent Sponsor鈥� pull-down menu and select a department to display only events sponsored by that department.
Streamline links whenever possible. Be certain to manually set a hyperlink on extremely long link text, such as Microsoft teams meeting links.
Events submitted without University sponsorship are not accepted.
Representatives of student organizations are encouraged to submit sponsored events to this calendar.
For multi-day events, we encourage listing one event spanning over multiple days, with the event start day being the first day and the event end date being the last day. The details corresponding to each day should be listed in the event description.
- Once your submitted event is approved by the Calendar team (2x/week), you will receive a confirmation email receipt. This email will include a听 鈥淲ithdraw event submission鈥� link that allows you to cancel the event, if needed.听
- If you have any questions use the Contact the Calendar Team button on the 海角社区 Events Calendar, or send the calendar team an email with your question.
If you have additional questions, use the Contact the Calendar Team button on the 海角社区 Events Calendar, or send the calendar team an email with your question.