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Intake Form Information
The 海角社区 event intake form is the first step in requesting event support from the Office of University Events. The OUE intake form helps our team collect all necessary information from the听event coordinator听so that we can provide the best service to fit each client’s needs.听
Please fill out the intake form below. Once a request has been submitted, the University Events team will review and听determine听the level of support we’re able to provide. Depending on the request, our decision for听event support and/or booking request for an 海角社区 venue听will be weighed on our team’s capacity, scheduling and the听tiered levels of support. A representative from the OUE team will follow up after you have submitted the form to confirm how we can support you.听听
While the University Events team may not always be able to provide full support to each event request, the team has cultivated a gallery of听resources and best practices.听
For events with a giving听component听or alumni involvement,听听
Events that generate revenue and are not philanthropic (e.g. book sales, T-shirt sales, or event registrations), the University utilizes a platform called CASHNet to provide backend support. This option is used when an event does not fall in line with one of the four tiers and may also occur if the event is outside the scope and mission of University Events. Revenue generated from CASHNet flows to the University Auxiliary accounts and not 海角社区 Foundation accounts.听Please contact Christina Botello at听[email protected]听for more information.听
OUE Intake Form
Expect to spend about 7-10 minutes completing this form. Our team will review听and听determine how听we can support. Please reach out to our team at听[email protected] if you need assistance.
Event Coordinator Responsibilities
What defines an event coordinator and what are they typically responsible for?
The event coordinator is the individual typically听responsible for providing
- programming
- agendas
- budget documents
- booking the event space
- being the liaison for the office/organization
- catering coordination
- cleanup after an event
- alcohol permits
- sound permits
- rentals
- Auraria Police Department requests/scheduling
Please note, the event coordinator is responsible for their event and must be on-site throughout the duration of the event.听
Internal vs. External Clients
What is the difference between internal and external clients?
Internal clients听are departments, offices, or individuals within 海角社区, and can also include internal clients who are co-sponsoring an event with an external client.
External clients听are organizations, groups or individuals outside of 海角社区 who are hosting events that are not associated with 海角社区.
Please contact OUE if you need help selecting a client type.